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Facilities Coordinator

Our client is currently looking for a Facilities Coordinator in Dublin.


The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

The Facilities Coordinator is also required to provide administrative support to the team.


●       Client/Stakeholder Management

○       Provide superior customer service to meet on-site client’s expectations

●       Procurement & Vendor Management

○       Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

○       Assist in the procurement of vendors and services as required


●       Finance Management

○       Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

○       Ensure prompt and accurate management of purchase orders in JDE


●       Health & Safety Management

○       Conduct regular audits to ensure safety procedures on site are in place and working

○       Assist in carrying out safety procedures when needed


●       Site Operations Management

○       Assist in the implementation of Industry Best Practice operations

○       Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

○       Seek ways to constantly reduce costs and improve operational standards

○       Maintain premises in neat and good working condition at all times

○       Provide support for regular reporting packages


●       Risk Management

○       Assist in the implementation and management of property risk management program

○       Support the implementation and monitoring of disaster recovering and business continuity plans

○       Follow established escalation procedures and incident reporting procedures

○       Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines,  procedures and strategies

○       Achieve Key Performance Indicators and Service Level Agreement targets




Ideal Experience

●       Prior experience in facilities, property management or related field preferred

●       Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous

●       Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

Critical Competencies for Success

●       Firm First Mindset

○       Able to cooperate and work well with others to meet targets

○       Support the team effectively as and when needed

○       Proven ability to commit to flawless execution while complying with firm’s procedures and standards


●       Client Focus & Relationship Management

○       Demonstrate and ensure to instil a culture in the team that matches our ‘I am JLL’ core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the Customer

○       Able to interact with the general client staff & vendors with ease

○       Ability to manage conflict and conflicting priorities

○       Demonstrates an ability to work with vendors to deliver efficient services

○       Demonstrates a proactive & professional approach to customer service

○       Has a customer-oriented attitude


●       Project Management & Organizational Skills

○       Proven ability to manage multiple and complex operational matters on a daily basis

○       Demonstrates an ability to prioritize and manage the completion of projects in an efficient and timely manner


Other Personal Characteristics

●       Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively

●       Ability to effectively deal with stressful situations

●       Able to work independently

●       Self-motivated; confident & energetic

●       Flexible - able to adapt to rapidly changing situations

●       Goal-oriented - able to focus on meeting all performance targets

●       Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener

●       Exhibits honesty & trustworthiness


Salary: €28,000


If you would like to be considered for this role, please send your updated CV to

  • Rate: €28,000
  • Location: Dublin, Ireland
  • Type: Permanent
  • Industry: Property
  • Recruiter: OurTeam
  • Contact: Icha OT
  • Tel: 44 (0) 20 7193 2394
  • Email: to view click here
  • Reference: FacilitiesCoor2
  • Posted: 2018-10-30 07:12:36 -

  • View all Jobs from OurTeam

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